Business overhead expense insurance covers the costs of running your business when your absence, due a disability, means those costs would go unpaid.
Published November 15, 2018|6 min read
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Disability insurance makes monthly payments to you that function like a paycheck when you’re disabled and can’t work. But if you’re a business owner, then you may also need funds to keep running your business while you’re recovering. For that, you need business overhead expense insurance, also known as BOE insurance.
Business overhead expense insurance covers the costs of running your business when your absence, due a disability, means those costs would go unpaid. The expenses covered by BOE insurance include important day-to-day functions like paying wages, debts, rent or mortgage, and taxes.
Disability insurance and BOE insurance are complementary. Not only do they function the same way – you’ll recognize BOE terms like elimination period, benefit period, and presumptive disability from your disability insurance policy – but disability insurance also covers you where BOE does not. Notably, BOE doesn’t cover your lost wages when you become disabled; you’ll need disability insurance for that.
As a business owner, you may not be able to afford missing an extended period of work because of an illness or injury. Even just a few months away may cause your company serious financial harm. When you have BOE insurance, the insurer will pay you monthly payments to cover your expenses so your business can continue to operate smoothly.
To get BOE disability insurance, you have to be between the ages of 18 and 64, and you have to have been in business for at least two years. Insurers typically don’t let you take out BOE insurance if you work from home. You’ll also need to show a certain amount of revenue, like how applying for disability insurance requires proving your income.
The benefit period is the span of time during which the insurer will pay you monthly benefits. Business overhead expense insurance typically has a benefit period of either 18 or 24 months. A 12-month benefit period may also be available if you apply for the policy between age 61 and 64. Note that benefit payments will also end when you recover enough to return to work.
The definition of disability is used by insurers to determine whether you qualify for benefits. If you don’t meet the definition of disability, then your claim may be rejected. For BOE insurance, you must not be able to perform the material responsibilities of the job, and you must be under the care of a physician for your disability.
The elimination period is the time you have to wait after becoming disabled before the insurer will begin paying your benefits. The elimination period, also called the waiting period, for BOE insurance is similar to that of income protection disability insurance: 30, 60, or 90 days. Selecting a longer elimination period, meaning there’s a higher chance you’ll recover from an injury or illness before the insurer has to pay benefits, can save you a lot of money on your premiums.
You can choose your maximum monthly benefit amount when you take out the policy. Good BOE insurance coverage should pay 100% of your monthly operating expenses up to your maximum monthly benefit amount.
During the time you receive benefits, if you had lower expenses in one month, it’s possible for unused monthly benefits to “roll over.” That is, when you’re disabled, your available monthly benefit is equal to your base annual benefit minus the sum of all monthly benefits claimed so far that year. For example, over a two-month period, if your base monthly benefit is $10,000 per month, but you only used $9,000 the first month, then your BOE insurance can pay up to $11,000 in expenses the next month.
Your BOE insurance is guaranteed renewable , meaning that, as long as you keep paying the premiums, the insurer can’t cancel or modify the terms of your policy. Some insurers allow you to renew your policy after age 65, but that will be determined on a case-by-case basis.
Your policy could also have residual disability benefits, which means coverage when you’re not totally disabled. You’ll receive partial benefit payments if you become disabled but not severely that you can’t do some of your duties.
Business overhead expense insurance can also pay to help you get better and become rehabilitated. This is called recovery benefits. But if you suffer a disability so severe that it’s immediately evident that you won’t recover – such as losing limbs, going blind or deaf, or losing your ability to speak – then you could qualify for your BOE coverage’s presumptive disability benefits.
You may be able to convert your BOE insurance to an income protection disability insurance policy for yourself. You might do this if you decide to become an employee somewhere else, or if you’re more concerned about living without an income than paying business expenses in the event of a disability.
Business overhead expenses insurance covers a range of “usual and customary” business expenses. These include the following:
This means payroll as well as contributions for benefits . Your BOE insurance may also partially pay the salary of a substitute employee you need to hire to take over your responsibilities. A rider is also available for purchase that would pay a greater sum to your substitute so that his or her salary more closely matches your own.
Your BOE insurance should also cover payroll taxes .
These include paying utilities as well as equipment . Your BOE policy should also include coverage for custodial services and even laundry.
These include licensing fees as well as professional and trade dues .
Coverage for debt includes paying for accounting , billing , and collection services . It can also pay the cost of making installment payments on debt your business had prior to your disability.
Yes, your business overhead expense insurance benefits can be used to pay for other types of insurance. Your property and liability insurance premiums are covered. If you subsidize your employees’ life insurance or disability insurance coverage, those premiums could also be covered as contributions to benefits.
Disability insurance is meant to replace your income when you become disabled.
While BOE insurance covers many types of costs you’d be on the hook for when running the company, some expenses are not covered. These include:
Your own wages and profit, nor those of people who pay a share of your business expenses.
The wages and profit of any of your relatives, unless they were employed by your company 60 days or more before your disability.
Costs that are covered by another source, including those passed on to customers.
Additions to the office space, including furniture and renovations, paid for after your disability.
If you need coverage for your own wages while you’re disabled, you need to have a disability insurance policy. Talk to one of our licensed representatives at Policygenius and he or she can set you up with a policy to protect your income (disability) and a policy to protect your business (business expense overhead insurance).
Note that both types of policies won’t cover you if your disability was caused by some circumstances, such as fighting in a war, committing a crime, or self-inflicted harm.
As with other business expenses, your premiums could be tax-deductible. However, your benefits may be taxable as business income. The opposite is true for income protection disability insurance, where your benefits are generally not taxed if you paid your premiums with your after-tax, or net, income.
But business expenses you pay for with your BOE insurance benefits may be tax-deductible just those you pay for with your revenue. Talk to a tax professional to make sure.